Automation for fitness, yoga and pilates studios

For pilates, yoga, fitness, dance and other class-based studios.

What costs a studio time and money

1. Intro offers that end in silence. A new client finishes an intro pass and hears nothing before it runs out. First Fix: an intro follow-up. Near the end of the intro, a friendly message checks in and points to the membership.
2. Members who drift. Someone misses a couple of weeks and quietly stops coming. First Fix: rebooking. A “time for your next class” message after a gap you choose (two weeks is a starting point), sent only to people with nothing booked.
3. Empty spots in full classes. Late cancellations and no-shows leave spots the waitlist could have taken. First Fix: reminders. Class reminders and waitlist filling. Most class booking platforms have a setting for this: I’ll show you where it is, or set it up for you.
4. Enquiries that wait. Studio hire, private sessions and corporate classes come in by form or email and sit until you’re out of class. First Fix: instant enquiry replies, or quote follow-ups. Every form and email enquiry gets the rate, what’s included and how to see the space straight away. Or a hire or corporate quote gets friendly follow-ups until they book or say no.
5. Admin by email. Membership pauses, cancellations and billing questions, one email at a time. Less admin. A simple pause form instead of emails back and forth, and memberships and class packs billed automatically. Often a setting in your platform; if it’s more than that, it’s a First Fix, quoted after the call.

Works with what you already use: Mindbody or your class booking platform; your website form and email; your Google Business Profile; Xero, MYOB or QuickBooks.

What I won’t sell you: a custom app. Your booking platform’s own app is enough.

The First Fix is one of these, set up in your own accounts in about a week, with 30 days of tweaks. It starts with a free 30-minute call. A$290 for my first five client businesses, who pay only once it’s working; then A$490. A$990 if the fix connects more than two of your systems.

Bigger than one fix

Custom build, from A$1,500. Software, AI or a website built around how your studio works. For example:

• an intro-to-member journey: first class, check-in, offer and membership, working together with your booking platform
• member self-service: pause, freeze or change a membership without emailing you
• a studio-hire booking flow: the rate, what’s included and a time to see the space, in one place
• a new website that sells the intro offer and the timetable up front, and works properly on phones

A fixed quote before anything is built. Half to start, half at launch. Two months of Care included.

The Overhaul, from A$4,500. The whole studio set up to run better. I map where the hours go, then connect intros, memberships, billing, reminders, the waitlist, hire enquiries and reviews; and rebrand, rebuild the website and relaunch if the studio needs it. You keep the systems in your business’s name, a written map of how the studio runs, and a recorded walkthrough. Scoped to your business, half to start, half at launch, two months of Care included.

Anywhere in Australia

Vish Builds is based in Melbourne and works with owner-run businesses across Australia. Every fix is set up remotely, in your own accounts, after a free 30-minute call, so where you are doesn’t change the price or the timeline.